Compliance Manager

Essential Duties

• Monitors and tracks the firm’s compliance with regulations, policies, and client obligations, including preparing and submitting reports to federal/state agencies and grantmaking institutions
• Develops, implements, and maintains internal compliance tools, templates, and policies aligned with best practices
• Drafts, coordinates, tracks, and reviews client and vendor contracts, subcontracts, and agreements to ensure alignment with firm policies and compliance

• Maintains accurate compliance documentation, including training logs, vendor records, and policy updates
• Leads and collaborates across the firm to ensure compliance and risk management by implementing policies, managing procurement and contracting procedures, and delivering staff training

• Manages compliance activities for nonprofit clients receiving services from PSC, ensuring adherence to all applicable laws, regulations, contractual obligations, and organizational policies—particularly in financial reporting, grant compliance, tax-exempt status, governance practices, and funder restrictions
• Tracks compliance deadlines and coordinates internal and external efforts to ensure timely and accurate submissions
• Collaborates with leadership to assess compliance risks and implement appropriate controls
• Leads internal compliance audits, including coordinating with external auditors during compliance reviews, maintaining accurate documentation of compliance activities, and implementing corrective actions in response to audit findings

• Utilizes compliance management tools and software to streamline reporting, documentation, and monitoring efforts

Competency Profile

• Adaptability: Adjusts effectively to changing circumstances, embraces new ideas, and remains resilient under pressure; demonstrates flexibility and problem solving, including taking on new or evolving job duties as assigned
• Attention to Detail: Applies thoroughness in accomplishing a task through concern for all the areas involved, no matter how small; monitors and checks work or information; plans and organizes time and resources efficiently
• Written Communication: Creates complex documents (memos, reports, strategy documents, etc.) that achieve desired results; tailors writing style to the audience and organizes and expresses ideas in a clear and compelling manner 
• Curiosity: Seeks new knowledge to enhance personal and professional development; asks thoughtful and focused questions and listens sincerely to the answers; maintains a growth mindset to support the mission of PSC.
• Problem Solving: Identifies constraints and solves problems by analyzing situations and applying critical thinking to decide on courses of action; implements the solutions developed
• Planning and Prioritization: Manages time effectively to complete required tasks, follows schedules as needed, prioritizes important deliverables, estimates timetables for deliverables, and completes tasks within a well-defined time frame; pivots when time frames change; works on multiple projects concurrently

Expectations of All PSCers

• Collaborates and communicates well with staff and clients in a fast-paced environment with diverse people and projects, fostering a supportive, creative working environment for all PSC colleagues
• Demonstrates initiative, critical thinking, and sound judgment to generate ideas, work approaches, presentation of information, and issue resolution
• Manages workload effectively while engaged in multiple projects concurrently with high accuracy and attention to detail, seeking clarification when appropriate
• Adheres to PSC’s quality assurance processes
• Seeks areas of personal growth and identifies steps toward success, including mentorship, ongoing learning, and professional development opportunities
• Is occasionally available beyond regular work hours as necessary to respond to staff and firm needs

Qualifications

• Associate’s degree in public administration, business, legal studies, or a related field; professional certifications such as certified regulatory compliance manager, certified compliance and ethics professional, or other relevant compliance certifications are preferred but not required
• Minimum of five years of experience in compliance management, legal support, or contract administration; experience in a nonprofit or government environment is a plus
• Strong understanding of compliance and regulatory frameworks, especially in public-sector or grant-funded contexts; knowledge of federal regulations related to nonprofit organizations, including federal procurement standards, the Greenhouse Gas Reduction Fund under the Inflation Reduction Act, Davis-Bacon and Related Acts, and the Build America, Buy America Act

Compensation

• Salary range of $79,080 - $118,617 commensurate with education and experience
• Competitive medical, dental, life, disability, voluntary vision, and voluntary legal insurance plans
• Company 401(k) contribution
• Paid time off granted upon start date
• Nine paid holidays per year and office closure between Christmas and New Year’s Day
• Paid parking